The petty cash voucher is an important form of evidence for reconciling the remaining cash in the petty cash box.
Some petty cash vouchers are prenumbered and sometimes a number is assigned for reference and control.
After making payment, a copy of the check is attached and the voucher is stamped "Paid." It is then filed in the paid voucher file in order to prevent a duplicate payment.At the beginning of an accounting period, there should be a certain amount of cash in the box and no vouchers (which should have been removed as part of the month-end entry for the preceding month).The unpaid vouchers provide the detail for the total amount reported as vouchers payable or accounts payable.Petty cash vouchers are also referred to as petty cash receipts and can be purchased from kortingsbonnen babyproducten belgie office supply stores.A voucher is often a prenumbered form used in the accounts payable department to standardize and enhance a company's internal control over payments to its vendors and service providers.You could also include on the voucher the account number to charge for the expense, though the name of the expense is usually sufficient information to allow the general ledger accountant to construct an adequate journal entry.The petty cash voucher should provide space for the date, amount disbursed, name of person receiving the money, reason for the disbursement, general ledger account to be charged, and the initials of the person disbursing the money from the petty cash fund.On the basis of these documents the accountant recordsthe transactions in the books of accounts.If there is a difference between the beginning and ending figures, then it is likely that cash was removed without any voucher documentation, or else that the amount on a voucher was incorrectly stated.
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The type of expense to be charged.
Then, as cash is disbursed from the petty cash box, the vouchers are essentially swapped for cash.
When a business enterprise makes purchases it receives, from suppliers, a cash memo, or bill, or invoice, and similarly, when the business sells goods to its customersit issues cash memos, credit memos, invoices or bills tothem while retaining the duplicate copies of these vouchers.
Related Courses, bookkeeping Guidebook, corporate Cash Management.Thus, at the end of the month, the total amount in the petty cash box should still equal the balance at the beginning of the month - except that now the total is comprised of both cash and vouchers.Similar Terms, the petty cash voucher is also known as the petty cash receipt.A petty cash voucher is usually a small form that is used to document a disbursement (payment) from a petty cash fund.Given the uses just noted for the petty cash voucher, the information on it should contain the following: The amount of cash taken, the date on which the cash was taken.It is a physically small form, since it must fit within the petty cash box or drawer.
A voucher is usually prepared after a vendor's invoice has been matched with the company's purchase order and receiving report.
When the petty cash fund is replenished, the completed petty cash vouchers provide the documentation for the replenishment check.
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